Personal data that we collect and why we collect it
GGS has a legitimate interest to store any and all received email correspondence (including attachments) indefinitely in order to ensure:
Subscriptions to our mailing list
For you to subscribe to our mailing list, we need to collect some of your personal data. This data is stored using the following third-party subcontractors that comply with all relevant legislation.
Mailchimp is an email marketing tool that we use to manage our mailing lists.
Pipedrive is a client relationship management tool that we use to ensure we can deliver the best possible customer service.
Microsoft Outlook is our chosen email provider.
Subscriptions to our mailing list are kept indefinitely or until you choose to opt-out.
Using the website contact form
Using the contact form sends the information that you have entered to our firstname.lastname@example.org email account. It is only used for the purposes of dealing with your query and stored indefinitely on our email server until such time we no longer need to keep it.
Who we share your data with
We take your privacy very seriously. We will never sell your data. Your data collected through your use of our website will be used to improve the functionality of the website or for mailing lists as detailed above.
In the event that you raise a concern about the performance of our website, or if you wish to make a complaint or for any other reason related to the technical functionality of our site, we may need to share your personal data with Electric Circus, which is the third-party contractor used to maintain our website. Your personal data will not be stored by Electric Circus other than for the purposes of your enquiry or complaint.
How we protect your data
At GGS we have very robust data security arrangements that include two-factor authentication for our own GGS servers.
Website cookies are stored on the user’s browser or secure servers in compliance with GDPR.
We use Microsoft Outlook for our email provider. Any data we receive from contacts to email@example.com is stored securely on the Microsoft servers.
Information regarding Pipedrive’s security arrangements can be found here: https://www.pipedrive.com/en/features/privacy-security
Information regarding Mailchimp’s security arrangements can be found here: https://mailchimp.com/about/security/
GGS data breach procedures
In the highly unlikely event that we are notified of a data breach, we will contact you as quickly as possible to provide you with as much information about the breach as we can, including whether or not your data was compromised.
Embedded content from other websites
This website may include embedded content from a website other than this one, for example, videos, images and articles.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at firstname.lastname@example.org if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at email@example.com.
You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s contact details are:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk